Job Details

ESSENTIAL JOB FUNCTIONS:

Interview parents to gather pertinent information necessary for birth certificates

• Document and transfer all information accurately to Electronic Medical Record and paper forms

• Accurately completes birth certificates and fetal death records per state requirements.

• Functions as Public Notary within the department.

• Written and/or verbal communication is accurate, complete, legible, and channeled correctly, in a timely manner.

• Demonstrates effective time management, evidenced by completion of work on time (meeting deadlines) and limited incidental overtime related to missed lunch breaks and being out late.

• Maintains and controls adequate office supplies and stock of special orders.

• Drawers and files are kept in operationally accepted order at all times; for example: alpha order of forms, old forms removed and replaced with new forms, drawers kept clean and free of unnecessary materials.

• Assembles and maintains stock of chart packets including: Outpatient packets, C-section packets, Epidural packets, Transport packets, and Fetal Demise packets.

• Maintains and files prenatal records accurately. Enters prenatal data into electronic medical record accurately.

• Understands and maintains a current provider call schedule calendar.

• Receives, handles or directs telephone calls to appropriate person or department.

• Demonstrates knowledge, appropriate use and maintenance of equipment needed for assigned area.

• Maintains work station free of clutter and non-work related items.

• Assists with orientation of new members of the health care team regarding clerical duties as directed.

• Controls visitor access to maintain safety.

• Completes annual education and in-services as requested and attends 90% of staff meetings annually.

• Demonstrates an awareness of cost containment and economical use of supplies and equipment.

MARGINAL JOB FUNCTIONS:

• Performs other duties as assigned.

QUALIFICATIONS:

Required:

Typing and basic computer skills; ability to operate small business machines; ability to function with a

minimum of supervision; demonstrates excellent interpersonal communication and telephone etiquette; and

demonstrates flexibility and adaptability to meet the changing demands of workload.

Preferred: Knowledge of medical terminology.

TYPICAL PHYSICAL/MENTAL DEMANDS:

Must have good general health, be able to frequently stoop, bend, and reach. Sit long periods, occasional walking and

standing. Able to lift 50 pounds or more. Must demonstrate calmness and ability to prioritize tasks under busy situations.

Must possess the visual, auditory and fine motor skills, required for administrative and clerical functions.