Job Details

Customer Service / Accounts Receivable Specialist

This position is responsible for the overall customer service for incoming phone calls, resolution of customer inquiries, and administrative support. Responsible for daily work processes associated with cash receipts, and deposits.

Job Responsibilities

• Provide superior customer service while managing a high volume of incoming calls.
• Identify and assess customers' needs to achieve satisfaction.
• Provide accurate, valid and complete information by using the right methods/tools.
• Resolve customer complaints in a timely manner.
• Pick, sort and distribute daily mail.
• Take afternoon mail to post office, drop manual deposit to bank at same time if needed.
• Sort, open and deliver internal tote mail, FedEx and UPS packages.
• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
• Verify discrepancies and resolve customers' billing issues.
• Cover front desk breaks/lunches and PTO/Sick days.
• Process credit inquires, address changes and status changes on accounts.
• Set up new customer accounts and update existing customer profiles.
• Process Account Adjustments.
• Maintain NSF reconciliation/Collections on NSF checks.
• Update all computer systems with accurate data to ensure consistency in databases.
• Scan documents into paperless document imaging system.
• Monitor supply inventory.
• Communicate issues with the Customer Care manager, Team Lead and/or CFO.
• Maintain an organized and professional work area.
• Maintain open communication with direct manager.

• Ability to handle a variety of tasks accurately with many interruptions.
• Ability to interact effectively with vendors, customers and co-workers.
• Ability to thoroughly operate a computer and other automated office machines.
• Basic accounting knowledge.
• Experience with Microsoft Word, Excel, Outlook and other office software.
• Ability to maintain both accuracy and speed.

• High School graduate or equivalent.
• Two years of prior accounts receivable experience.
• Experience with a multi-line phone system.
• Experience with Microsoft Word, Excel, Outlook and other office software.

• Ability to lift up to 25lbs.