Job Details

Initial Posting Date:
06/25/2025

Application Deadline:
07/10/2025

Agency:
Department of Human Services

Salary Range:
$4,207 - $5,842

Position Type:
Employee

Position Title:
Administrative Specialist 2

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Are you a detail-oriented professional with talent for organization and leadership? We need your expertise to enhance our team's efficiency and productivity. Take the next step in your career with us! Join Our Dynamic Team as an Administrative Specialist 2.

Summary of Duties

As an Administrative Specialist 2, you will:

• Set up and maintain administrative standards, policies, procedures, and workflows to meet project deadlines, and will explain practices, rules, and policies to diverse audiences.
• Handle office supplies by ordering and maintaining them and will process and pay invoices.
• Support staff coordination, recruitment activities, and position management by monitoring tasks and providing necessary documentation.
• Handle confidential and sensitive information.
• Support clerical and reception duties and lead other clerical staff.
• Analyze data and provide reports and documents to support management and agency staff.
• Help onboard new employees, develop training plans, and conduct both initial and ongoing training for clerical staff.

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes:
  
  • coordinating office procedures,
  • preparing narrative and statistical reports,
  • and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes:
  
  • coordinating office procedures,
  • preparing narrative and statistical reports,
  • and administrative data collection and analysis; OR
• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Proficiency in Office 365 to create spreadsheets and other documents, and to track and manage information.
• Experience identifying, assessing, and resolving business challenges independently.
• Experience communicating decisions, rules, regulations, policies, or procedures in a non-technical way to people from diverse backgrounds.
• Experience acting as a leader, developing relationships that establish trust and approachability among individuals with diverse learning and communication styles.
• Experience fostering a collaborating environment, promoting learning and growth, and maintaining a positive and productive workplace.
• Experience effectively managing a workload, determining priorities, and handling competing tasks.

Working Conditions

• This is an in-person position, duties will be conducted in an office setting.
• Employee's work schedule will be Monday - Friday from 8 am - 5 pm PT; hours may fluctuate based on service needs.
• Occasional travel may be required for meetings, trainings, or to support other district offices for training or coverage
• Rare overnight travel may be required.
• Activities include lifting or maneuvering up to 45 pounds when receiving and managing equipment and office supplies.
• May work with individuals experiencing trauma or crisis. Some individuals may have challenges managing their emotions.
• May encounter situations requiring quick decision-making to ensure the safety of oneself or others.

Attention all candidates!

• Application materials are screened for minimum qualifications and essential attributes to determine if you advance in the selection process. Clearly describe how you meet these requirements in your application materials.
• Your application materials are used to determine your starting salary range. Please ensure that all education and experience you would like considered is included in your application materials.
• Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. You can attach multiple files in this area at once.
• Artificial Intelligence (AI) Usage: The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
• A valid driver's license and acceptable driving record are required for this position.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans' preference

• Veterans' preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions.

Please include the job requisition number: REQ-182853.

• Recruiter: Amanda Alvarado.
• Email: ...@odhs.oregon.gov
• Phone (call or text): 541-###-####.