Job Details

Posting Details

Position Details

Position Type
Administrative

Working Title
Executive Assistant & Project Coordinator

Classification Title
Executive Support

College/Division
Finance and Administration

Department
Finance and Administration

Hiring Unit

Work Location
Klamath Falls

Appointment FTE (%)
1.0

Position Terms/Mo
12

Full/Part time
Full Time

Annual Salary
$64,200 - $68,255

Position Summary

Department Summary

The Division of Finance and Administration (F&A) includes the Departments of Facilities Services and Capital Planning, Financial Operations - including the Budget Planning Office (BPO) & Business Affairs Office (BAO), Human Resources, Information Technology Services, Internal Audit, Payroll Operations, Procurement, Contract Services & Risk Management, Resilience Emergency Management & Safety (REMS).

For more information regarding the Division of Finance and Administration, please visit:

Position Summary

The Executive Assistant & Project Coordinator (EAPC) provides executive administrative support and project coordination to the Vice President of Finance and Administration (VPFA).

They coordinate projects, reporting and informational flow across units within the Division of Finance & Administration (F&A) and are responsible for the general management of the VPFA's Office. They serve as a liaison between the VPFA and other Vice Presidents, the President, college deans and university constituents. They are responsible for the management of independent and collaborative business affairs projects and establishing effective project reporting, tracking and filing systems for the Division of F&A.

The EAPC strategically plans and manages the VPFA's calendar, travel, and deadlines. Information used is often confidential, requiring discretion. They may act on behalf of the VPFA, using independent judgment based on considerable knowledge of the projects and priorities of the University.

Minimum Requirements

Additional Requirements

• Bachelor's Degree in business administration, computer science or related field.
• Three (3) years of experience in increasingly responsible administrative support.
• Two (2) years of experience in supporting project initiatives, including facilitating and coordinating project activities

Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Ability to effectively and respectfully work, communicate, and collaborate in diverse, multicultural, and inclusive settings
• Ability work independently or alternatively to coordinate and lead a diverse team to plan and complete projects with specific deliverables and ambitious timelines.
• Expertise to understand and work with operational and financial data and identify anomalies or relationships with specific attention to detail.
• Exhibit strong critical thinking, problem-solving, analytical, organizational and written/oral communication skills.
• Experience in maintaining a high level of confidentiality and professionalism.
• Demonstrated proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Project, Visio and Outlook.

Preferred Qualifications

• Experience using Agile, Lean, Six Sigma or other project management methodologies
• Five (5) years of administrative support and project coordination experience

Application Information

Recruitment Type
External

Application Screening Begins
06/25/2025

Job Posting Close Date

Special Instructions to Applicant

The initial review of applications will begin June 25, 2025. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.

To apply, upload the following elements to your application:
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts (Unofficial)
2. Letter of Recommendation
3. Professional References List
4. License/Certification
5. Other Document

For additional information, please reach out to the Office of Human Resources: ...@oit.edu

Background/Pre-Employment Check

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement.

AA/EEO Statement

Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.

Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at 541-###-#### or ...@oit.edu.