Job Details

Position Summary:

The Office Assistant plays a vital role in supporting daily office operations through a wide range of administrative, clerical, and HR-related tasks. This position ensures a well-organized, efficient, and welcoming office environment while maintaining a high level of confidentiality and professionalism.

Key Responsibilities:

• Perform a variety of administrative duties, including answering and directing phone calls, scanning and filing documents, and managing office supplies.
• Act as the primary point of contact for incoming calls and communications; relay updates and information to relevant staff.
• Coordinate office setup and onboarding for new employees, including preparation of workspaces and orientation materials.
• Assist with basic HR support functions such as maintaining employee records, distributing HR communications, and scheduling interviews.
• Prepare and submit expense reimbursement reports.
• Organize and facilitate in-office meals, events, and reservations.
• Arrange travel logistics, including transportation and accommodations.
• Manage incoming and outgoing mail and deliveries.
• Draft internal communications, reports, presentations, and other documents.
• Support meeting preparation, including scheduling, materials, and setup.
• Maintain cleanliness and organization in shared spaces such as the kitchen/breakroom and mailroom.
• Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
• Perform other duties as assigned to support office and HR operations.
• Regular on-site attendance is required to effectively carry out responsibilities.

Required Skills and Abilities:

• Proficiency in MS Office (Outlook, PowerPoint, Excel, Word) Required.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication abilities.
• Ability to manage multiple tasks and work independently with minimal supervision.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Dependable and punctual with consistent office hours.
• Familiarity with basic HR/Payroll processes is a plus.
• Must be able to climb stairs as part of routine duties; office location requires stair access.

Swiss Krono OR is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.